| Categories | Task | Time Interval | Start | Completion |
| Budgeting | Estimate each step in move process; begin calling professionals for rough estimates | |||
| Determine necessary move-out date with current landlord; negotiate extra days if necessary | ||||
| Finance/Budget your move | ||||
| Location | Select commercial realtor | |||
| Property Search | ||||
| Proposal submitted & accepted | ||||
| Financials and tenant information delivered to landlord | ||||
| Lease is drafted and delivered to tenant | 2 days | |||
| Legal review and lease negotiations | 2 weeks | |||
| Space Plans are prepared | 1 week | |||
| Pricing Plans or Construction Documents prepared | 1 week | |||
| Construction bids obtained | 1 week | |||
| Lease signed by tenant | 1 day - 2 weeks | |||
| Lease signed by landlord | 1 - 2 days | |||
| Permit obtained (if job requres permitting) | 1 week | |||
| Construction (depending on scope of work | 1 week - 6 weeks | |||
| Final walk thru | ||||
| Landlord delivers space and Tenant takes occupancy | ||||
| Telephone Systems | Select telephone systems provider | |||
| Determine communication bandwidth needs | ||||
| Determine number of lines needed including any special line needs | ||||
| Plan locations and cables for all devices | ||||
| < | Locate power requirements and connect devices on floor plans | |||
| Order service from communication provider | 30 days | |||
| Determine if using existing or new equipment, order if applicable | up to 6 weeks | |||
| Receive and install equipment | 1 week | |||
| Plan for change over; redirecting traffic and communications to new location | 3-7 days | |||
| Implement change over plan | 1 day | |||
| Computer Systems | Select computer services company | |||
| Plan locations for centralized computer equipment | ||||
| Locate power requirements and connect devices on floor plans | ||||
| Determine communication bandwidth needs | ||||
| Order service from communication provider | 30 days | |||
| Determine if using existing or new equipment | up to 6 weeks | |||
| Receive and install equipment | 2 weeks | |||
| Plan for change over; redirecting traffic and communications to new location | 3-7 days | |||
| Implement change over plan | 1 day | |||
| Communication System Changes | Review and update computer system | |||
| Review and update telephone and voicemail system | ||||
| Review and update copier/printer/fax | ||||
| Review and update other business specific large equipment | ||||
| Review and update computer and data security | ||||
| Review software needs | ||||
| Consider wireless needs in new location and ensure data security | ||||
| Utility Services | Order/move utility service (elect, mail, phone, isp, etc.) | 7-30 days | ||
| Finalize plans and scheduling with vendors - electric, phone,data | ||||
| Close accounts and make-ready old location | ||||
| Physical Move | Select moving company | |||
| Determine if ordering new or using existing furniture | ||||
| Determine if staff will move at one time or in stages | ||||
| Schedule moving company | 30 days | |||
| Order new furniture if applicable | up to 6 weeks | |||
| Receive packing materials | 2 weeks | |||
| Prepare packing instructions for employees | 3 weeks | |||
| Pack items | 2 weeks | |||
| Move | ||||
| Environmental Improvements | Consider music for business space | |||
| Select and order alarm System and other security/safety issues | ||||
| Select and contract for janitorial and maintenance | ||||
| Select water delivery | ||||
| Select beverage and snack service | ||||
| Consider massage during move process | ||||
| Consider chiropractic care after the move process | ||||
| Consider interior and exterior landscaping | ||||
| HR/Work Process Improvements | Review and update job descriptions and agreements | |||
| Review payroll/benefits management | ||||
| Consider changes - employees/inhouse vs outsource | ||||
| Streamline operations - process analysis | ||||
| Review and update insurances | ||||
| Marketing | Promote the move-ad/marketing/promo items | |||
| Photograph new location for web, marketing | ||||
| Signage at old and new location | ||||
| Print all materials w/ new addresses | 30 days + | |||
| Change web site | ||||
| Review and update marketing efforts | ||||
| Critical Items = Bold | Recommended Items = Italicized | Optional Items= Normal |